Public Records

Governor’s Proclamation 20-28.2 - Suspension of Open Public Meetings and Public Records Act

Due to the Governor’s Proclamation 20-28.2 (Open Public Meetings Act - OPMA and Public Records Act - PRA), which was initially issued March 24th and extended April 22nd to help stem the spread of the coronavirus disease 2019 (COVID-19) outbreak and promote public health and safety, the Port will suspend any activity that occurs in an in-person setting, including in-person submissions and inspection of public records until  May 31st. On May 5th, the governor extended the statutory waiver/suspension portions of the OPMA and PRA Proclamation 20.28.1, with the exception of the waiver/suspension of the 5-day response period in the RCW 42.56.520(1), which is waived until May 11th. On May 11th, the Governor’s Proclamation 20-28.3 further extended the 42.56.520(1) 5-day response period, by leadership of the Washington State Senate and House of Representatives, until May 31st excluding public records requests received by the agency electronically.

The Port will still respond to public records requests submitted either through the Port’s Public Records website link below or by phone; however, all Port offices are closed in an effort to reduce the spread of COVID-19 (Coronavirus) and cannot access the applicable records until it opens once again to the staff and the public. The Port, like everyone else, is taking COVID-19 seriously and believes it is our duty to prioritize our staff and the public’s health and safety. As we continue to navigate these uncharted waters, we ask for patience from our customers and the public.


The Port of Olympia is committed to make any and all public records available to the public upon request. The policy below defines how the Port will respond to requests. If you are interested in requesting a public record, please complete the form below.

Please be as specific as possible when describing the record(s) requested. Additionally, please indicate what action is requested:

Inspection Only: Public records may be available for inspection at the Port of Olympia administrative offices during Port hours. No fee will be charged for the inspection or location of public documents.

Copy(ies): Specify the number of copy(ies) requested and if the copy(ies) is to be delivered by mail, fax, or to be picked up in person. See the Records Request Fee Schedule below for costs.

Email (If possible): See Electronic Files in the Records Request Fee Schedule below.

For public records requests, please view the following documents:

Records Request Fee Schedule

Copies, paper
Each page
Copies, scanned
Each page
Electronic files
Per 4 files
Electronic files
Per gigabyte of records
8 GB USB flash drive
Each $7.00
16 GB USB flash drive
Each $11.00
CD Each $2.50
DVD Each $10.00
8 1/2 x 11 color copy
Each page
11 x 17 color copy
Each page
Postage 100% of actual cost

The Port will waive charges under $2.00. Records will be released after the Port receives payment, when fees are applicable.